Access to Public Records Policy, Rev. 2026 

Access to public records is governed by Indiana Code 5-14-3. The official policy of the State of Indiana is that all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees, subject to certain limitations. 

In accordance with this policy, the records of the Tippecanoe County Public Library are open to the public for inspection with exception of the classes of materials specified by law as confidential as set out herein. For a listing of the types of materials available to be examined see LC. 5-14-3-3. Any person may inspect and copy the public records of the library during the regular business hours of the library office. Requests for materials on weekends or at night will be deferred until the following business day. Requests for information must be made in writing and provide the name and telephone number of the requesting individual as well as the general nature of the information being sought. Any cost incurred in copying materials must be paid by the requester at the time the request is made. 

  1. Materials declared confidential by state or federal statute as outlined in LC. 5-14-3-4 are exempt from disclosure. In addition, the following public records are exempt from disclosure and will not be made available for public inspection: 
  2. The name, compensation, job title, business address, business telephone number, job description, education and training background, previous work experience, or dates of first and last employment of present or former officers or employees of the library. 
  3. Information relating to the status of any formal charges against an employee and the factual basis for a disciplinary action in which final action has been taken and that resulted in the employee being suspended, demoted, or discharged. However, all personnel file information shall be made available to the affected employee or the employee’s representative. This subdivision does not apply to disclosure of personnel information generally on all employees or for groups of employees without the request being particularized by employee name. General personnel information on all employees or groups of unnamed employees may be disclosed. 
  4. Any administrative or technical information which could jeopardize a record-keeping or security system. 
  5. Computer programs, codes, filing systems, and other software owned by the library or entrusted to it. 
  6. Records specifically prepared for discussion or developed during discussion in an executive session under IC 5-14-1.5-6.1. However, this subdivision does not apply to that information required to be available for inspection and copying under Ind. Code 5-14-3-4(b)(8). 
  7. The identity of a donor of a gift made to the library if the donor requires nondisclosure of the donor’s identity as a condition of making the gift or after the gift is made, the donor or a member of the donor’s family requests nondisclosure. 
  8. Any library records which can be used to identify any library patron. 

Adopted by the Tippecanoe County Public Library Board 04/02/96   

Revised 08/04/2026